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Make Active SFN Requester Information

Please read the steps below as some instructions have changed.  Once a Structure File Number (SFN) is made Active it is immediately subject to State and Federal Quality Control Metrics.  Following the steps below will ensure a successful and compliant 'Make-Active' transaction.  

I. Work to be done before a Make-Active request: 

  1. If the SFN you want to make-active does not yet exist then STOP and first fill out the "Make New SFN" form to create a new SFN with "Proposed" or "Inactive" status.  
  2. The SFN must already exist in the "Proposed" or "Inactive" status. Either status is sufficient for a Make-Active request.  A "Proposed" SFN is typically in the design phase and the bridge doesn't yet exist.  An "Inactive" bridge exists or construction is near completion.  
  3. Physically go to the bridge and perform the Initial-Inspection in the field while the SFN is in the "Proposed" or "Inactive" status to assess it's component/element condition and have the first inspection dates to enter.  You will not be able to use the IPAD version to enter the inspection information (yet) and do not select the button "Create Report".  The first inspection must be performed immediately prior or within 90-days of the Date-Open-to-Traffic, including the first phase in a part-width construction.  
  4. Update the inspection and inventory data in the Edit asset values button on the Asset Details page .  This includes the inspection date(s), the condition ratings and the element ratings (if element data is required).  If you create a report before the SFN is made active then your work in the in-progress report will not carry-over into the inventory and Kammy will need to delete your report.  
  5. Calculate your appraisal fields and the sufficiency rating by selecting the "NBI Calculations" form.  Check your inventory for obvious errors by selecting the "NBI Error Check" form. Expect errors on blank fields that will be updated by Kammy when the inventory is reviewed.  These fields include: State Code, District, County and Structure File Number. 

            

           

II. Make-Active Request:  Fill out this form to request the Proposed or Inactive SFN be made active.  Expect 2-10 business-day response-time.  Do not email Kammy directly for Make-Active requests.  Fill out the form below. 

III. Work to be done Immediately After a Make-Active Request:  After the SFN is made Active THEN create an inspection report using the create report button on the Asset Details page , reenter the routine inspection date and submit the report for PE review.  

Resources

Name*
For ODOT employees please include the District Number
The number selected will produce the same number of repeating sections below. Please note there may be two SFN Status Changes for one location ex. Retire SFN and Make Active SFN at the same location. This one location will require 2 separate SFN status changes.

Make Active Request SFN #1

This will be the first two digits of the SFN (01-88)
Measured at the centerline of the rear abutment. Ohio is between 38 (south) and 42 (north). https://gis.dot.state.oh.us/tims/Map/Structures
Measured at the centerline of the rear abutment. Ohio is between -85 (west) and -80 (east). https://gis.dot.state.oh.us/tims/Map/Structures
NBI 004: Place Code aka FIPS number
"clear span" is the opening measured from face to face of abutment parallel to traffic including the skew. Include multiple culvert barrels as one structure when they are closer than half of the diameter.
NBI 042B: Type of Service Under. "Highway" = Public Vehicular Traffic
NBI 042A: Type of Service On. "Highway" = Public Vehicular Traffic
This is the route number on the bridge found in the Roadway Inventory visible in TIMS (link above). The number assigned to a particular route. Note that in the case where the route is less than 5 characters, the left side is zero-filled. For City and Village Routes where the route number is not know then type in a 5-digit abbreviation of the street name ex. Buckeye Drive = "BCKYE"
Used for creating the NLFID
Used for creating the NLFID
Used for creating the NLFID
Inventory Route is on the bridge. The distance in miles from the beginning of the route, or the south or west border of the county, to the rear abutment aka County Log
Reserved to identify parallel structures at the same straight line mileage or interchange ramps
Highway Overheads Only. This is the route under the bridge when the under route jurisidiction performs inspection and maintenance (ex. local agency bridges over state routes)
Highway Overheads only. The distance in miles from the beginning of the route, or the south or west border of the county, to the structure aka County Log
If you are requesting this SFN to be made "Active" then identify the Date Open to Traffic?*
Item (258) Date Open to Traffic. The entire inventory and inspection information must be completed in AssetWise. This includes component ratings, element ratings (if applicable), load ratings, dates etc. For part-width construction the date the first part was open is the date-open-to traffic.
If you are requesting this SFN to be made "Active" then identify the date of the first Inspection?*
NBI 090 Inspection Date. The first inspection must be completed within 90 days of the Date Open to Traffic. For part-width inspection the first inspection must be within 90 days when the first part was opened.
ex. Structure was previously inspected and inventoried as a culvert (CFN 1234567) and last inspected 7/1/2021. Remeasuring the clear span along the skew at the last inspection makes the structure a bridge.
Identify the Layers of Responsibility for the SFN*
Identify the Layers of Responsibility for the SFN
  01 - State Highway Agency - ODOT 02 - County Highway Agency - County Engineer 04 - City or Municipal Highway Agency - Municipality 26 - Private (other than railroad) 27 - Railroad 31 - State Toll Authority - Ohio Turnpike Commission 80 - Other or Unknown - Requesting Interpretation from CO
Maintenance (NBI 021)
Maintenance Secondary (21B, if not shared then select same as above)
Routine Maintenance (225A,ex. Potholes/Snow-Ice/Drainage)
Inspection Program (221A)
Inspection (221B, if not shared then select same as above)
Use the RIMR for guidance https://www.transportation.ohio.gov/wps/portal/gov/odot/programs/maintenance-operations/rimr/rimr. Use TIMS to identify the roadway and FIPS jurisdiction https://gis.dot.state.oh.us/tims/Map/Structures.
This SFN will be retired. The SFN typed above's record must have item "(253) New SFN Replacing this Bridge Record" filled in. It is understood that its item 253 will match the SFN being made active. The Item 255 above SFN must be typed into the new SFN being made active's record.

Make Active Request SFN #2

This will be the first two digits of the SFN (01-88)
Measured at the centerline of the rear abutment. Ohio is between 38 (south) and 42 (north). https://gis.dot.state.oh.us/tims/Map/Structures
Measured at the centerline of the rear abutment. Ohio is between -85 (west) and -80 (east). https://gis.dot.state.oh.us/tims/Map/Structures
NBI 004: Place Code aka FIPS number
"clear span" is the opening measured from face to face of abutment parallel to traffic including the skew. Include multiple culvert barrels as one structure when they are closer than half of the diameter.
NBI 042B: Type of Service Under. "Highway" = Public Vehicular Traffic
NBI 042A: Type of Service On. "Highway" = Public Vehicular Traffic
This is the route number on the bridge found in the Roadway Inventory visible in TIMS (link above). The number assigned to a particular route. Note that in the case where the route is less than 5 characters, the left side is zero-filled. For City and Village Routes where the route number is not know then type in a 5-digit abbreviation of the street name ex. Buckeye Drive = "BCKYE"
Used for creating the NLFID
Used for creating the NLFID
Used for creating the NLFID
Inventory Route is on the bridge. The distance in miles from the beginning of the route, or the south or west border of the county, to the rear abutment aka County Log
Reserved to identify parallel structures at the same straight line mileage or interchange ramps
Highway Overheads Only. This is the route under the bridge when the under route jurisidiction performs inspection and maintenance (ex. local agency bridges over state routes)
Highway Overheads only. The distance in miles from the beginning of the route, or the south or west border of the county, to the structure aka County Log
Identify the Layers of Responsibility for the SFN*
Identify the Layers of Responsibility for the SFN
  01 - State Highway Agency - ODOT 02 - County Highway Agency - County Engineer 04 - City or Municipal Highway Agency - Municipality 26 - Private (other than railroad) 27 - Railroad 31 - State Toll Authority - Ohio Turnpike Commission 80 - Other or Unknown - Requesting Interpretation from CO
Maintenance (NBI 021)
Maintenance Secondary (21B, if not shared then select same as above)
Routine Maintenance (225A,ex. Potholes/Snow-Ice/Drainage)
Inspection Program (221A)
Inspection (221B, if not shared then select same as above)
Use the RIMR for guidance https://www.transportation.ohio.gov/wps/portal/gov/odot/programs/maintenance-operations/rimr/rimr. Use TIMS to identify the roadway and FIPS jurisdiction https://gis.dot.state.oh.us/tims/Map/Structures.
If you are requesting this SFN to be made "Active" then identify the date of the first Inspection?*
NBI 090 Inspection Date. The first inspection must be completed within 90 days of the Date Open to Traffic. For part-width inspection the first inspection must be within 90 days when the first part was opened.
Date Open to Traffic*
NBI 090 Inspection Date. The first inspection must be completed within 90 days of the Date Open to Traffic. For part-width inspection the first inspection must be within 90 days when the first part was opened.
ex. Structure was previously inspected and inventoried as a culvert (CFN 1234567) and last inspected 7/1/2021. Remeasuring the clear span along the skew at the last inspection makes the structure a bridge.
(255) Old SFN That Was Replaced by This SFN
This SFN will be retired. The SFN typed above's record must have item "(253) New SFN Replacing this Bridge Record" filled in. It is understood that its item 253 will match the SFN being made active. The Item 255 above SFN must be typed into the new SFN being made active's record.

Make Active Request SFN #3

This will be the first two digits of the SFN (01-88)
Measured at the centerline of the rear abutment. Ohio is between 38 (south) and 42 (north). https://gis.dot.state.oh.us/tims/Map/Structures
Measured at the centerline of the rear abutment. Ohio is between -85 (west) and -80 (east). https://gis.dot.state.oh.us/tims/Map/Structures
NBI 004: Place Code aka FIPS number
"clear span" is the opening measured from face to face of abutment parallel to traffic including the skew. Include multiple culvert barrels as one structure when they are closer than half of the diameter.
NBI 042B: Type of Service Under. "Highway" = Public Vehicular Traffic
NBI 042A: Type of Service On. "Highway" = Public Vehicular Traffic
This is the route number on the bridge found in the Roadway Inventory visible in TIMS (link above). The number assigned to a particular route. Note that in the case where the route is less than 5 characters, the left side is zero-filled. For City and Village Routes where the route number is not know then type in a 5-digit abbreviation of the street name ex. Buckeye Drive = "BCKYE"
Used for creating the NLFID
Used for creating the NLFID
Used for creating the NLFID
Inventory Route is on the bridge. The distance in miles from the beginning of the route, or the south or west border of the county, to the rear abutment aka County Log
Reserved to identify parallel structures at the same straight line mileage or interchange ramps
Highway Overheads Only. This is the route under the bridge when the under route jurisidiction performs inspection and maintenance (ex. local agency bridges over state routes)
Highway Overheads only. The distance in miles from the beginning of the route, or the south or west border of the county, to the structure aka County Log
If you are requesting this SFN to be made "Active" then identify the Date Open to Traffic?*
Item (258) Date Open to Traffic. The entire inventory and inspection information must be completed in AssetWise. This includes component ratings, element ratings (if applicable), load ratings, dates etc. For part-width construction the date the first part was open is the date-open-to traffic.
ex. Structure was previously inspected and inventoried as a culvert (CFN 1234567) and last inspected 7/1/2021. Remeasuring the clear span along the skew at the last inspection makes the structure a bridge.
Identify the Layers of Responsibility for the SFN*
Identify the Layers of Responsibility for the SFN
  01 - State Highway Agency - ODOT 02 - County Highway Agency - County Engineer 04 - City or Municipal Highway Agency - Municipality 26 - Private (other than railroad) 27 - Railroad 31 - State Toll Authority - Ohio Turnpike Commission 80 - Other or Unknown - Requesting Interpretation from CO
Maintenance (NBI 021)
Maintenance Secondary (21B, if not shared then select same as above)
Routine Maintenance (225A,ex. Potholes/Snow-Ice/Drainage)
Inspection Program (221A)
Inspection (221B, if not shared then select same as above)
Use the RIMR for guidance https://www.transportation.ohio.gov/wps/portal/gov/odot/programs/maintenance-operations/rimr/rimr. Use TIMS to identify the roadway and FIPS jurisdiction https://gis.dot.state.oh.us/tims/Map/Structures.
If you are requesting this SFN to be made "Active" then identify the date of the first Inspection?*
NBI 090 Inspection Date. The first inspection must be completed within 90 days of the Date Open to Traffic. For part-width inspection the first inspection must be within 90 days when the first part was opened.
(255) Old SFN That Was Replaced by This SFN
This SFN will be retired. The SFN typed above's record must have item "(253) New SFN Replacing this Bridge Record" filled in. It is understood that its item 253 will match the SFN being made active. The Item 255 above SFN must be typed into the new SFN being made active's record.

Make Active Request SFN #4

This will be the first two digits of the SFN (01-88)
Measured at the centerline of the rear abutment. Ohio is between 38 (south) and 42 (north). https://gis.dot.state.oh.us/tims/Map/Structures
Measured at the centerline of the rear abutment. Ohio is between -85 (west) and -80 (east). https://gis.dot.state.oh.us/tims/Map/Structures