Make Retired SFN Request Header Image

Make Retired SFN Requester Information

Please read the steps below as some instructions have changed.  Once a Structure File Number (SFN) is Retired it is subject to State-Auditor and Federal Quality Control Metrics.  Following the steps below will ensure a successful and compliant 'Make-Retire' transaction.  

I. Work prior to a Make-Retired Request: Ensure that the bridge is out-of-service and no vehicular traffic is driving on any part of the structure.  This is important for part-width construction as you may have both the old SFN and the new SFN active at the same time.  Remember that Inventory updates and new inspection reports cannot be created for retired SFN's. Ensure the entire inventory is complete and accurate prior to locking the data into history.  

II. Make-Retired Request:  Fill out this form to request the Active SFN be Retired.  If you are replacing the retired SFN with a new SFN then this form can be used to create a new SFN as well.  The new SFN will be placed in the Proposed or Inactive status and in order to make it active you must fill out a separate "Make Active" request form.  Expect 2-10 business-day response-time.  Do not email Kammy directly for Make-Retire requests.  Fill out the form below. 

III. Work after a Make-Retired SFN: Retired SFN inventory and appraisal data can be accessed in read-only mode in AssetWise through the Collector Module and within the Archived Assets section.  

Resources

Name*
For ODOT employees please include the District Number
The number selected will produce the same number of repeating sections below. Please note there may be two SFN Status Changes for one location ex. Retire SFN and Make Active SFN at the same location. This one location will require 2 separate SFN status changes.

Make Retired SFN #1

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected then a "Make-New SFN" form does not need to be completed. The new SFN lat/lon, county, town, route will remain the same as the retired SFN.
If "YES" is selected above and no number requested then the next available will be chosen.
Retire Date*
:  

Make Retired SFN #2

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected then a "Make-New SFN" form does not need to be completed. The new SFN lat/lon, county, town, route will remain the same as the retired SFN.
If "YES" is selected above and no number requested then the next available will be chosen
Retire Date*
:  

Make Retired SFN #3

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected above and no number requested then the next available will be chosen
Retire Date*
:  

Make Retired SFN #4

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected then a "Make-New SFN" form does not need to be completed. The new SFN lat/lon, county, town, route will remain the same as the retired SFN.
If "YES" is selected above and no number requested then the next available will be chosen.
Retire Date*
:  

Make Retired SFN #5

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected then a "Make-New SFN" form does not need to be completed. The new SFN lat/lon, county, town, route will remain the same as the retired SFN.
If "YES" is selected above and no number requested then the next available will be chosen.
Retire Date*
:  

Make Retired SFN #6

(257) SFN Retiring Reason
(253) New SFN Replacing the Retired Bridge
If "YES" is selected then a "Make-New SFN" form does not need to be completed. The new SFN lat/lon, county, town, route will remain the same as the retired SFN.
If "YES" is selected above and no number requested then the next available will be chosen.
Retire Date*
:  

AssetWise Support Followup

SFN Retire Request Checklist*
SFN Retire Request Checklist
  (260) SFN Retire Date (253) New SFN Replacing the Retired Bridge. New SFN is provided below for the Retired SFN Request Info in the Inventory Notes Request Completed in AssetWise as Requested Need more information to fulfill request in AssetWise (see below)
SFN #1: Make Retire Request
SFN #2: Make Retire Request
SFN #3: Make Retire Request
SFN #4: Make Retire Request
SFN #5: Make Retire Request
SFN #6: Make Retire Request
Bridges that must be included in the Federal Submission include: ACTIVE STATUS, OPEN TO PUBLIC VEHICULAR TRAFFIC, CLEAR SPAN MORE THAN 20-ft. All others will not be included in the Federal Submission. (259) SFN Creation Date(s) & (260) SFN Retire Date will be visible in the bridge record on the Ohio Bridge Inventory form.
SFN's in "Proposed" and "Inactive" status will be identified by the word Proposed or Inactive in the Asset Name so you can find and identify them quickly in AssetWise. Retired bridges are available in the Collector>Archived Assets in AssetWise.